---
title: Manage Provider Calendar Order
description: Learn how to use scheduling tools in Canvas EHR — manage availability, book patients, and optimize appointment workflows for your practice.
---

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2. [Canvas EHR](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us)
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# Manage Provider Calendar Order

## A detailed walkthrough of how to manage appointments, availability, and scheduling workflows within the Canvas EHR system — designed for front-desk staff, office administrators, and clinicians.

*The beginning of this video deals with setting up your Google Calendar in Canvas. We have a slightly different process covered at Prax in the “How to Set Up your Google Calendar” content in the “Getting Started” section* 

*This video does have helpful content if you want to change the order of the provider schedules shown on your Canvas Schedule homepage. This content starts around 6:30 in the video below*

*<https://www.loom.com/share/cf5a4cd482dc43e89c65bf2dd7506d4b>*

*[Schedule Management - Watch Video](https://www.loom.com/share/cf5a4cd482dc43e89c65bf2dd7506d4b)*

*<https://www.loom.com/share/cf5a4cd482dc43e89c65bf2dd7506d4b>[![](https://cdn.loom.com/sessions/thumbnails/cf5a4cd482dc43e89c65bf2dd7506d4b-full-1626200127640.jpg#t=0.1)](https://www.loom.com/share/cf5a4cd482dc43e89c65bf2dd7506d4b)*

 

### Purpose of this Video

This video guides both the administrative and clinical teams through the schedule-management capabilities of Canvas EHR. Proper scheduling is foundational for patient access, practice efficiency, and team coordination. By mastering this workflow, your staff can reduce no-shows, optimize provider time, and ensure a smoother patient experience.

---

### What You’ll Learn

- How to navigate to the **Schedule/Calendar** module in Canvas EHR.
- Setting provider availability, blocks, and exceptions (vacations, meetings).
- Booking an appointment: selecting provider, date/time, visit type, and patient.
- Rescheduling or canceling appointments and managing wait-lists or open slots.
- Best practices for daily schedule review, identifying gaps, and optimizing provider time.
- Tips for using filters, views, and scheduling shortcuts to save time.

---

### Key Takeaways

- Efficient scheduling supports better patient access, fewer idle slots, and improved provider utilization.
- Setting and maintaining accurate availability (including blocked or unavailable times) prevents booking conflicts.
- Being proactive in rescheduling or filling open slots helps reduce downtime and improves flow.
- Using scheduling shortcuts and smart views reduces administrative burden and enhances front-desk productivity.
- Regularly reviewing your schedule (daily or weekly) allows for optimization and ensures your practice runs smoothly.

- [Canvas EHR](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#main-content)

    - [Getting Started](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#getting-started)
    - [Canvas EHR Basics](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#canvas-ehr-basics)
    - [Scheduling & Appointments](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#scheduling-appointments)
    - [Billing & Payments](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#billing-payments)
    - [Clinical Documentation](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#clinical-documentation)
    - [Patient Communication & Portal](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#patient-communication-portal)
    - [Patient Records & Management](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#patient-records-management)
    - [Automation](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#automation)
    - [System Tools, Utilities, Configurations](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#system-tools-utilities-configurations)
    - [Working with Teams](https://learn.praxhealth.com/knowledge-base/canvas-ehr?hsLang=en-us#working-with-teams)

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